Varde Labs
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Client Case Study

Trust, Time,
& Tech

How The Financial Architects redefined client service by eliminating manual workflows, automating 100+ repetitive tasks, and reclaiming 40 minutes per client per month.

No sales call required. Instant PDF access.

Varde Labs • Client Case Study
Trust, Time, & Tech
Case Study • PDF Doc
Free Download
Annuity Review Time
95%
Reduction in annuity review time. From 15-20 minutes per client down to 45 seconds.
Saved Per Client
40 min
Monthly planning updates now completed in 5 minutes instead of 45.
Repetitive Tasks Automated
300+
Reduced manual effort and error rates across client servicing workflows.
Power Automate Flows
100+
Eliminated duplicate entry and improved data consistency across systems.
Client Servicing Improvements
Annuity Reviews
Monthly Updates
Document Prep
Follow-up Comms
Operational Impact
−95% Review time
40 min Saved/client
$0 New headcount
The Engagement

Three Phases, One Transformed Firm

Governance & Transparency

Established a streamlined project management system using Notion and Miro, creating a single source of truth for improvement initiatives across the firm.

Process Re-Engineering

Rebuilt and expanded the Client Journey into 20+ high-impact workflows, reducing errors, standardizing data across Salesforce, and accelerating approvals.

Hyper-Automation

Deployed 30+ Process Street automations and 100+ Power Automate flows to eliminate repetitive admin tasks, with AI handling calculations, document prep, and proactive client communication.

The Financial Architects

What the Team Is Saying

Kai and Bryan not only changed how I manage the business; they've enabled us to experience serious growth without increasing overhead.

BG
Bill Gombert
Owner, The Financial Architects

I would highly recommend Varde Labs, not only for the transformations their services have made for our business operations, but also for consistently surpassing our expectations.

SS
Sydney Snyder
Office Manager, The Financial Architects

We can handle more clients and build intense personal relationships because the administrative work is off our plate.

BG
Bill Gombert
Owner, The Financial Architects
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The full story of how The Financial Architects transformed their client service operations using Process Street, Salesforce, and Power Automate.

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What's Inside

The Challenges, The Engagement, & The Outcomes

The challenges

Isolated workflows, manual effort, limited visibility, and fragmented client data across multiple systems.

The three-phase engagement

Governance and transparency, process re-engineering, and hyper-automation across Process Street, Salesforce, and Power Automate.

The outcomes

95% reduction in annuity review time, 40 minutes saved per client per month, and 100+ automated workflows with real client commentary.